Government of the Punjab
Local Government & Community Development Department
Dated: 19.04.2017
NOTIFICATION
No.SOR(LG)38-9/2017: In exercise of the powers conferred under Section 144 of the Punjab Local Government Act, 2013 (XVIII of 2013) and after previous publication, Governor of the Punjab is pleased to make following rules:-
1. Short title and Commencement (1) These rules may be cited as the Punjab District Authorities (Delegation of Financial Powers) Rules 2017.
(2) These rules shall come into force at once.
2. Definitions (1) In these rules,:
(a) Administrative Department” means the School Education Department of the Government in respect of the District Education Authorities and the Primary & Secondary Healthcare Department of the Government in respect of District Health Authorities;
(b) “Chief Executive Officer” means the Chief Executive Officer of an Authority and he shall also be the Principal Accounting Officer of that Authority;
(c) “Authority” means a District Education Authority or, as the case may be, a District Health Authority;
(d) “Finance Department” means the Finance Department of the Government;
(e) “First Schedule” and “Second Schedule” respectively means First Schedule and Second Schedule attached to the rules
(f) “Officers in Category-I”, “Officers in Category-II” and “Officers in Category-III” means Officers specified as such in Part-1 and Part-2 respectively under the First Schedule; (1)
(g) “rules” means the Punjab District Authorities (Delegation of Financial Powers) Rules 2017; and. /
(h) “Schedules” mean First Schedule and Second Schedules attached to the rules.
(2) Any expression used but not defined in the rules shall have the same meaning as assigned to it under the Act.
3. Powers. (1) The authorities specified in column 3 of Second Schedule shall exercise the powers the extent given in column 4, in respect of the items mentioned in column 2 thereof.
(2). The powers mentioned under sub-rule (1) shall be exercised subject to any general or specific conditions laid down in the Second Schedule of the rules or in any other rule, policy instructions of an Authority or the Government.
(3). The sanction to incur expenditure, accorded under these rules, shall not be operative unless such appropriations are sufficient to cover the expenditure.
(4). The powers mentioned in Second Schedule are an ante factum and prospective dispensation for ‘sanction and shall not operate for any ex-post facto sanction of payments made either without sanction or incompetently sanctioned.
(5). No authority shall accord sanction resulting directly or indirectly for its own advantage.
(6). The sanction exceeding the financial powers of the Chief Executive Officer, shall be accorded by the Chairman.
(7). The powers delegated under these rules shall not be further delegated.
FIRST SCHEDULE
CATEGORIES OF OFFICERS
[see rule 2]
PART-I: District Education Authorities
| 1 | District Education Officer (BS-19)/Principal (BS-19 & above) of High/Higher Secondary School, Comprehensive School, Model High School/ incharge of independent offices/School Institutions in BS-19 and above. | Officers in Category-I |
| 2 | Deputy District Education Officer(BS- 18)/District Education Officer (Special Education) (BS-18) /Senior Head Master (BS-18) of High Schools/Head of Special Education Institutions (BS – 18) / District Education Officer (Literacy & Non-Formal Basic Education (BS-18/ Officers Incharge of Independent Offices in BS-18 and above not mentioned as Officer in Category-I. | Officers in Category-II |
| 3 | District Education Officer (Literacy & Non- Formal Basic Education (BS-17)/Drawing and Disbursing Officers other than those mentioned at Sr. #1 and Sr. # 2 above. | Officers in Category-III |
PART-II: District Health Authorities
| 1 | District Health Officer in Basic Pay Scale 19 and above, Medical Superintendent District /Tehsil Headquarters Hospital. | Officers in Category-I |
| 2 | Officers Incharge of Independent Offices in Basic Pay Scale 18 and above not mentioned as Officer in Category -1. | Officers in Category-II |
| 3 | Drawing and Disbursing Officers other than those mentioned at Sr. #1 and Sr. #2 above. | Officers in Category-III |
SECOND SCHEDULE
(see rule 3)
| Sr. No. | Nature of power | To whom delegated | Extent |
| 1 | 2 | 3 | 4 |
| 1 | Abolition of posts | Chief Executive Officer | Full powers to abolish a post under the control of the Authority |
| Note-I: All orders regarding abolition of posts shall be reasoned and communicated to the Accountant General, Punjab / District Accounts Officer concerned, the District Authority and Finance Department Note II: The Administrative Department shall exercise full powers to upgrade or downgrade the posts provided the expenditure is met within overall budget of the department and up-gradation or down gradation is reciprocal in the cadre ensuring that the total Number of posts in each pay scale in a cadre remains the same Note-III: In case the upgraded post is deemed to be a permanent requirement, such post/s shall be got created from Finance Department through SNE | |||
| 2 | Power to sanction expenditure against “Detailed Objects in the budget estimates other than employees related expenditure and the expenditure specifically mentioned under this Schedule | (i) Chief Executive Officer | Full powers |
| (ii) Officers in Category-I | Full powers | ||
| (iii) Officers in Category-II | Not exceeding Rs2.000 million at a time | ||
| (iv) (ii) Officers in Category-III | Not exceeding Rs.1.500 million at a time | ||
| Note 1: Allocation under one ‘Detailed Object shall be considered as one item for the purpose of sanction. For example, furniture items under object ‘A09701 shall be considered as one item; similarly medicine and stationery items under ‘A09401’ end ‘A03901 shall respectively be considered as one item; Note II: Administrative Approval shall connote ‘financial sanction for development expenditure’ No further sanction for payment under these rules shall be required for an expenditure already stands approved and covered under an ‘Administrative Approval. However, purchase procedure under the Punjab Procurement Rules (amended from time to time) shall be followed; Note III: The procedure of procurement of goods, services and works under The Punjab Procurement Rules, (amended from time to time) shall be followed before according sanction; Note IV: Official telephone facility or official Cell Phones for offices and residential shall be allowed as per policy of the Finance Department. Note V: Hiring of buildings on rent would be subject to the conditions that (a) the accommodation is according to the scale approved by the Government; (b) the rent does not exceed the rent assessed by the Excise & Taxation Department for the purpose of Urban Immovable Property Tax and in case the rent exceeds to the tax as assessed by the Excise &. Taxation Department, the Chief Executive Officer shall give rent reasonability certificate; and, (c) non-availability certificate that there is no official building available for housing a particular office or Institution; Note VI: Hiring of lands will be subject to the condition that rent reasonability certificate is given by an officer of Revenue Department exercising powers of the Collector under Land Revenue Act 1967; Note VII: The strength of vehicles to be retained at a time by the District Authority shall be sanctioned by the Administrative Department; Note VIII: The yardstick for replacement of vehicles, machinery, equipment, tools, plants or any other durable Item or to declare them condemned/un-serviceable shall be the same as approved by the Administrative Department | |||
| 3 | Power to sanction reimbursement of medical charges Note-I: The RMC claim of the CEO shall be sanctioned by the Administrative Department. Note-II: The RMC claim of more than Rs.0.500 million shall be referred to the Government approval/sanction. | Chief Executive Officer | Up to Rs.0.500 million in each case |
| 4 | Powers of Administrative Approval to Works / Development Schemes | (i) District Development Committee (DDC) | Up to Rs.200.000 million |
| (ii) Chief Executive Officer | Up to Rs.10.000 million | ||
| (iii) Officer in Category-1 | Up to Rs 0.200 million | ||
| Note 1: The composition of District Development Committee (DDC) shall be as under!- | |||
| Deputy Commissioner (1) Chief Executive Officer (ii) District Officer concerned (Education/Health) (iii) Senior most Principal (In case of District Education Authority and Medical Superintendent (DHQS) In case of District Health Authority (iv) A representative of C&W Department not below the rank of BS-18 (v) Budget and Accounts Officer of the Authority (vi) Planning Officer of the concerned District Authority | Convener Member Member Member Member Member Member/Secretary | ||
| Note I: Where there is difference of opinion, the scheme shall be referred to the District Authority for decision; Note II: No expenditure shall be incurred on a scheme unless there is a budget provision in the Annual Development Program of the District Authority for that year; Note III: The scheme so sanctioned shall be sent to the Planning and Development and Finance Departments, simultaneously for their record; Note IV: The Project specific posts, if any, shall, however, be cleared by the Finance Department; Note V: A-development scheme, having a subsidy / foreign aid component shall be brought to the PDWP for approval Irrespective of its cost; and Note VI: Administrative Approval, of the schemes of the District Authority, approved by the DDSC and PDWP shall be issued the concerned Administrative Department. | |||
| 5 | Powers of Administrative Approval (for maintenance and repair works of residential and non-residential buildings chargeable to current budget of the office concerned) | Chief Executive Officer | Up to Rs 0,500 million |
| (i) Officers in Category-I | Up to Rs 0,300 million | ||
| (iv) Officers in Category-II | Up to Rs 0.250 million | ||
| (v) Officers in Category-III | Up to Rs 0.200 million | ||
| Note I: These powers may be exercised by the designated officers of the concerned office/ institution; Note II: No Technical Sanction for MA R works up to Rs 0.300 million would be required; Note III: Certificate of satisfactory completion of work from the concerned head of the office/institution requisitioning the execution of work shall be required for final payments and closing of the accounts by the executing agency; and Note IV: 10% and 4.5% cushion admissible for original works for technical sanction and acceptance of tender respectively shall not be allowed for M&R Works | |||
| 6 | Powers to declare vehicles/ machinery/equipment/spares/ stores/stocks etc. surplus or un- serviceable or condemned | (i) Chief Executive Officer | Full powers |
| (ii) Officers in Category-I | Full powers | ||
| (iii) Officers in Category-II | Up to Rs 0.300 million at a time | ||
| (iv) Officers in Category-III | Up to Rs 0.100 million at a time | ||
| Note I. In case of vehicles, minimum distance of three lac kilometers and for motor cycles/scooters two lac kilometers shall be the criterion for replacement respectively. Note II. The sanctioned strength of vehicles/motor cycles/scooters in an Administrative Department/functional unit shall be approved by Finance Department to keep the number of vehicles/motor cycles/scooters in a Department in line with the valid need. Note III: In case of non-perishable items(durable goods) process of declaring some article condemned shall start when the value of that article has reached its last point of depreciation. Formula of depreciation for declaring some non-perishable item condemned shall be the same as adopted by the Administrative Department; Note IV: In case of non perishable item original cost of purchase or market price, which is higher, shall constitute the base value for powers to accord sanction; Note V: For non- perishable items, market price shall be determined, after market survey, by a committee constituted by the Authority on recommendation of the Chief Executive Officer; and Note VI: In case of perishable items (store items le. junk, outdated newspaper, etc.), the market price shall constitute the base value for powers to accord sanction; and | |||
| 6 (a) | Powers to sell surplus or un- serviceable vehicles / or condemned machinery equipment/ spares/ stores/ stocks etc. through competitive bidding by public auction | Chief Executive Officer in Disposal Committee | Full powers |
| (i) Chief Executive Officer | Up to Rs 0.300 million at a time | ||
| (ii) Officers in Category-I | Up to Rs 0.200 million at a time | ||
| (iii) Officers in Category-II | Up to Rs 0.100 million at a time | ||
| (iv) Officers in Category-III | Up to Rs 50,000/- at a time | ||
| Note 1: The Disposal Committee shall be as under:- | |||
| Chief Executive Officer i) District Officer concerned ii) Senior most Principal, in case of District Education Authority and Medical Superintendent (DHQS) in case of District Health Authority. | |||
| Note 2: The Notes I to IV under serial No. 6 above shall apply. | |||
| 7 | To write off of losses on account of negligence and fraud. | Chief Executive Officer | Up to Rs 0.100 million at a time |
| Note :The Notes I to IV under serial no. 6 above shall apply, where applicable. However, in case of loss or theft of non- perishable items, original cost of purchase or market price, whichever is higher, shall constitute the base value for powers to accord sanction; | |||
| 7 (a) | To write off of losses other than those due to negligence or fraud | Chief Executive Officer | Up to Rs.0.300 million in each case provided that Chief Executive Officer himself certifies, after inquiry, that responsibility to the loss does not lie on any person |
| Officers in Category-1 | Up to Rs.0.100 million in each case provided the Officer in Category-I himself certifies, after inquiry, that responsibility to the loss does not lie on any person | ||
| Note: The Notes I to IV under serial no. 5 above shall apply, where applicable. However, in case of loss or theft of non- perishable items, original cost of purchase or market price, whichever is higher, shall constitute the base value for powers to accord sanction; | |||
